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COPFS

Sick days, Temporary Promotions, Delays in sentencing due to unavailability of reports (03/11/2016) (R014477)

Thank you for your request dated 7 October 2016 under the Freedom of Information (Scotland) Act 2002 (FOISA) for the undernoted information:

1)    “What is the total number of sick days taken by staff in the 2015/16 year. 

2)    What is the total number of sick days taken by staff employed on a     temporary contract in the 2015/16 year.

3)    What is the total number of staff currently on temporary promotions.

4)    What is the total number of cases both summary and indictment each year since 2007 where sentencing has been delayed due to unplanned availability of social enquiry, reports or any other reports considered by the sentencing judge to be necessary to their consideration prior to sentencing.”

In relation to the numbered questions 1 and 2 of your request, I can advise that the total number of sick days taken by staff in the FY 2015/16 is 16,019; included in that total is 1,077 sick days taken by staff employed on a temporary basis.

The number of recorded sick days reflects the fact that we have some employees who unfortunately have long term health problems, Senior Officials are closely monitoring the absence rate and steps have been taken to give extra support to those affected by illness and to their managers.

As at 31 March 2016, COPFS employed 1741 staff and of those 233 were employed on a temporary basis.  This number included staff on paid sick and paid maternity leave and those seconded into COPFS

In relation to the numbered question 3 of your request, the total number of staff currently on temporary promotion is 114.  This includes those on paid sick and paid maternity leave.

In respect of the numbered question 4 of your request, the preparation of reports for sentencing is not a matter which falls within the responsibility of COPFS.  Although this information may be retained by COPFS in relation to some cases where sentencing has been delayed, it is not information which is routinely recorded by COPFS and accordingly in terms of Section 17 of FOISA, this information is not held.  It may be that the Scottish Courts and Tribunals Service may hold some information in this regard and I attach a link to the relevant page of their website for your information:

http://www.scotcourts.gov.uk/about-the-scottish-court-service/contact-us/freedom-of-information