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COPFS

Breaches of Civil Service Code (R009202)

Freedom of Information: Breaches of Civil Service Code (R009202)

Thank you for your email of 6 December 2014 under the Freedom of Information (Scotland) Act 2002 (FOISA). You have requested:

(1)  Please identify the status of your organisation (for example, Ministerial department, non-ministerial department, executive agency).
(2)  If  concerns raised regarding alleged breaches of the Civil Service Code are handled by, or referred to, another body (for example a sponsoring department) please indicate this.
(3)  Please identify the number of departmental nominated officers in your organisation; please also indicate the level of seniority or grade of the individual(s). If this question is not relevant to your organisation please indicate this. 
(4)  If the nominated officer(s) have another role within the organisation, please provide a general indication of what this role is (for example welfare or pastoral).
(5)  Whether concerns raised regarding alleged breaches of the Civil Service Code to a person in the management chain are tracked/ monitored/ recorded by your organisation, if so please identify whether this information is held centrally.
(6)  Whether concerns raised regarding alleged breaches of the Civil Service Code to departmental nominated officers are tracked/ monitored/ recorded by your organisation, if so please identify whether this information is held centrally.
(7)  Please provide details of the number of individuals who have raised concerns regarding alleged breaches of the Civil Service Code in your organisation between 10/01/2010-31/12/2013, in particular:       

                                                         
i.              Please provide details of whether each individual raised the concern on an anonymous, confidential, or self identified basis.

ii.            Please indicate whether the concern was raised to a line manager or nominated officer.

iii.           Please provide a brief summary of the types of concerns raised.

iv.           Please indicate whether or not the matter complained of was subsequently referred to the Civil Service Commission or a regulatory or enforcement organisation.

v.             Please identify (if appropriate) whether any subsequent action was taken.


I have answered each of your numbered questions below.

1)   The Crown Office and Procurator Fiscal Service (COPFS) is a ministerial department of the Scottish Government.

2)   Concerns raised regarding alleged breaches of the Civil Service Code are not handled by another body. 

3)   There are two nominated officers within COPFS. One is a Band F (the equivalent of a Grade 7 within the Scottish Government) and the other is a Band D (the equivalent of a Higher Executive Officer within the Scottish Government).

4)   Both of the nominated officers work within Human Resources.

5)   Records of all grievances raised, including those relating to a complaint under the terms of the Civil Service Code, are held centrally within the Human Resources Department of COPFS.

6)   As already outlined, records of all grievances raised, including those relating to a complaint under the terms of the Civil Service Code, are held centrally within the Human Resources Department of COPFS.

7)   Only one concern has been raised within COPFS regarding an alleged breach of the Civil Service Code between 10/01/2010 and 31/12/2013. This was self indentified and confidential. It was raised with the Director of Human Resources within COPFS and subsequent action was taken. As the matter was able to be resolved internally it was not referred to the Civil Service Commission or a regulatory or enforcement organisation. The concern raised related to actions contrary to the values of honesty, integrity and objectivity contained within the Civil Service Code.