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COPFS

Disposal of IT equipment

Freedom of information: Disposal of IT equipment

27 September 2013

Thank you for your e-mail dated 22 August and further e-mail dated 2 September in which you requested the following information. This has been treated as a request for information under the Freedom of Information (Scotland) Act 2002 (FOISA).

How does the organisation currently dispose of their redundant IT equipment?

How often does the organisation dispose of redundant IT equipment?

Which IT disposal company does the organisation currently use?

Are you in contract with your current provider? If yes, when does the contract expire?

Who is the best person in the organisation to contact regarding IT disposal?

Do you receive a financial return from your current IT disposal partner?

Do you require any onsite destruction of hard drives?

How many PC's, Laptops, Thin Clients, Servers, Storage devices are in the organisation?

What is the make and model of the IT equipment?

What is the refresh cycle within the organisation?

Do you have any current or upcoming projects that'll result in redundant IT equipment?

The answers to your questions are as follows:

How does the organisation currently dispose of their redundant IT equipment?

Redundant IT equipment is disposed of via suppliers listed on the Scottish Government Framework, except where specific or vendor input is required.

How often does the organisation dispose of redundant IT equipment?

There is no set period of time as this depends on the replacement, upgrade or disposal of IT equipment.

Which IT disposal company does the organisation currently use?

Please see the response to the first question. In the past, Mitie, Capito and NVT have been used.

Are you in contract with your current provider? If yes, when does the contract expire?

The Scottish Government Framework provision will expire on 31/01/2014.

Who is the best person in the organisation to contact regarding IT disposal?

The contact is the Director of IT.

Do you receive a financial return from your current IT disposal partner

This is dependant on equipment being disposed.

Do you require any onsite destruction of hard drives?

There is a potential for onsite destruction of hard drives, but this is subject to business needs. The Crown Office and Procurator Service (COPFS) requires such solutions to be BS 15713:2009 and CPNI Secure Destruction of Sensitive Items compliant. COPFS requires that Certificates of Destruction are provided.

How many PC's, Laptops, Thin Clients, Servers, Storage devices are in the organisation?

There are approximately 3,000.

What is the make and model of the IT equipment?

COPFS deploys various IT equipment solutions to meet its needs, including HP, Lenovo, Toshiba, Dell, IBM, Cisco, Bull.

What is the refresh cycle within the organisation?

This is around 5 years, but subject to specific business needs and circumstances.

Do you have any current or upcoming projects that'll result in redundant IT equipment?

Yes.