Thank you for your email of 10 March 2017 requesting the following information under the Freedom of Information (Scotland) Act 2002 (FOISA):Crown Office Health and Safety Division:
- How many investigations has the division launched in the Grampian and Highlands and Islands Sheriffdom in 2013; 2014; 2015 and 2016.
- I would like these figures broken down into individual years.
I have interpreted "investigations launched" as all cases reported to the Health and Safety Division for potential prosecution. The table below shows how many cases have been submitted to the Health and Safety Division, broken down by the financial years you have requested, from across Scotland.
|Cases reported to the Health and Safety Division by Financial Year
||2014 - 2015
I note that the first part of your request seeks information specific to the Grampian, Highlands and Islands Sheriffdom. We do endeavour to provide information whenever possible. However, in this instance the costs of provide data in response to the first part of your request, locating, retrieving and providing the information would exceed the upper cost limit of £600. Under Section 12 of FOISA, public authorities are not required to comply with a request for information if the authority estimates that the cost of complying would exceed the upper cost limit, which is currently set at £600 by Regulations made under Section 12.
I should explain this is due to the way the data is recorded on our electronic system. Cases reported to the Health and Safety Division are not identifiable by the location of the incident; the locus is recorded on our electronic system by text fields which are not searchable.
Therefore in order to identify the investigations launched in the Grampian and Highlands and Islands Sheriffdom, COPFS staff would be required to check each report received to determine if the locus is within the sheriffdom area, and the time taken to complete this task would exceed the upper cost limit.