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Documents Coordinator




26 May 2023


11 Jun 2023, 11:55pm

Salary band
£22,182 - £24,488 (Band B)
Contract type
Position type
Full Time

Documents Co-ordinator  








Paisley PF Office, PA3 2DA


Contract terms


Full Time, Permanent Appointment




Starting salary would be £22,182 with the maximum salary on this scale being 24,488 subject to future COPFS pay awards.




We offer an excellent range of benefits which include:

  • Generous Civil Service Pension employer contribution, on average 26.6% of your pay.
  • 25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years).
  • Flexible working hours and family friendly approach to work.
  • Cycle to Work Scheme and Season Ticket Loans.
  • Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme.


Closing Date


11th June 2023 at 11.55pm




The Crown Office and Procurator Fiscal Service is responsible for the investigation and prosecution of all crime in Scotland; the investigation of deaths which require further explanation; and the investigation of complaints against the police.


About the Role


This is an exciting entry level opportunity for someone looking to be in an interesting and fast paced role.


You may be starting out in your career or already have an administrative background and looking for a change, but you should have an interest in the Criminal Justice Sector.

You will be expected to work as part of a team to provide a first class service to your colleagues and service users.


This post offers you the opportunity to gain experience working with technical and complex machines within a print room environment, full training and guidance will be offered with a focus on supporting development to assist you in reaching your potential within this post.   


This post sits within Business Support Services and the team actively encourage employees to gain experience across the unit.


Responsibilities and duties


  • Management of outlook mailboxes for self and team
  • Administration and organisation for the full life cycle of all incoming and outgoing mail (e.g. opening, scanning and validating mail)
  • Uploading of physical mail using COPFS systems
  • Print, collate, split and send out all postal and personal court related documents in a time critical environment.
  • Order and manage delivery of stationery ensuring that the budget is adhered to
  • Communicate with internal and external suppliers, including Royal Mail, DX mail.
  • Input and check data, also assist management where required with collating statistics
  • Further general administrative tasks

Please note this is not an exhaustive list of responsibilities


Essential Criteria Required


  • The minimum entry qualifications are 5 National 5’s at grades A-C (including English) or equivalent; or demonstrable experience of general office work.
  • Literacy and fluency in English
  • Strong attention to detail
  • Ability to work as part of a team


There are no age limits and suitability for the job will be the determining factor for selection.


Contact Us


If you have any queries please email



Application Information


Full information and application packs are available to download from our website:


Completed application forms must be submitted by


Please note we do not accept CV’s.


We are an Equal Opportunities Employer.


Crown Office and Procurator Fiscal Service (COPFS) has ongoing measures and guidance in its response to Covid-19 (Coronavirus), and would like to advise applicants that a decision has been taken that all interviews and any other discussions in the process are anticipated to be conducted in a virtual/remote setting.


In order to facilitate this way of working, COPFS asks all applicants to ensure that they have a suitable space to participate in the virtual interview and discussions as well as access to a personal device of choice by which you can undertake the interview/assessment if selected. Please ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video.


Please note that COPFS has exemptions from the Rehabilitation of Offenders Act (1974).

COPFS must also adhere to strict Civil Service and Cabinet Office Baseline Personnel Security Standards regarding nationality, identity and history verification rules.


If you have any queries please email