Records Management Policy

This policy statement establishes the principles and framework for effective records management across COPFS. It outlines the responsibilities of staff in creating, managing, storing, retaining and disposing of records, ensuring that information is accurate, secure, accessible and maintained in accordance with legal and business requirements.

The policy supports compliance with Public Records Scotland Act, 2011 (PRSA 2011) and other information governance legislation and best practice by promoting a consistent approach to records management throughout the organisation. It also provides assurance that records are managed appropriately throughout their lifecycle, enabling accountability, transparency, operational efficiency and the preservation of records of enduring value.