Records retention schedule - criminal and investigative casework
Records retention schedule - criminal and investigative casework
| Function | Description of records | Trigger point | Retention period | Disposal action |
| High Court | All papers of evidential value including precognitions, minute sheets, petitions, custody statements (original and disclosure versions), disclosure files, transcripts, documentary productions, photographs, medical records and correspondence. | Date of case closure | 10 years then NRS | Transfer to NRS |
| Sheriff & Jury | Key evidential papers retained after weeding, including precognitions, witness statements, SPRs, petitions, productions, photographs, medical records and correspondence. | Date of case closure | 5 years | Review - destroy or archive |
| Sheriff & Jury (sexual/risk) | Same evidential materials as Sheriff & Jury cases. | Date of case closure | 10 years | Transfer to NRS |
| Summary | Court minutes, complaint, custody statements, SPR, witness statements, Minutes of Agreement, bail appeal reports, correspondence. | Date of case closure | 5 years (electronic) | Confidential destruction of electronic records |
| CAP Solemn | Precognitions, police reports, witness statements, productions, photographs, medical records and correspondence. | Date of case closure | 10 years | Confidential destruction of electronic records |
| CAP Summary | Complaint, police report, witness statements, Minutes of Agreement and correspondence. | Date of case closure | 2 years | |
| CAP No Proceedings | Police report, original witness statements and correspondence. | Date of case closure | 2 years (10 years for sexual offences) | |
| FAI | Inquiry papers, petitions, reports, witness statements and supporting evidence. | Date of case closure | 5 years (some permanent) | |
| Deaths | F5 Notification of Death, police/death report, registrar notifications, post-mortem reports, toxicology, histology, witness statements, precognitions, photographs, documentary productions and correspondence. | Date of case closure | 5 years | |
| Production Books | Production registers and records. | Date of case closure | 10 years | |
| Audio/Video/Photos | Audio recordings, video evidence and photographs. | Date of case closure | Same as associated case |
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