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Witness availability

Witness Availability Letter

Most witnesses will get a letter from COPFS in the post, asking you when you are able to come to court. This is because you may be called to give evidence in court.

Our letter asks you to complete and return a form to us.

Fill in the form to:

  • confirm your personal details
  • tell us any dates that are less convenient for coming to court and why

It is not always possible to set dates that suit all witnesses, but we tell the Court which dates are less convenient and the Court will try to find a suitable date.

Our letter also tells you the date of the preliminary hearing if the trial is going to take place in the high court.

If you don’t get a letter

Some witnesses will not receive a letter. This may be because you have been referred to the COPFS Victim Information and Advice service (VIA). In the case of some vulnerable witnesses, it may be safer for you if we don't send documents through the post.

If this is the case, we will contact you some other way such as by phone. You can also get in touch with us through your existing VIA contact point or using our Enquiry Point – see below.

If we don’t hear from you

The police may get in touch direct to ask you about availability for court.

Enquiry Point

Please contact our Enquiry Point team as soon as possible if you:

  • have difficulty telling us when you will be available for court
  • will struggle to attend court at short notice

Call: 0300 020 3000

Monday to Friday, 9.30am to 12.30pm and 1.30pm to 3.30pm

RNID Typetalk: 18001 0300 020 3000

Rates for mobile phones may vary by provider.

General enquiries

Email enquirypoint@copfs.gov.uk if you have a question about providing your availability.